2010 Billabong ISA World Surfing Games

Punta Hermosa, Lima, Peru: 19-27 October

OFFICIAL INVITATION (en español)

Host NGB / Organizer: Latin Pro – PERÚ
Sanctioned by the International Surfing Association

IMPORTANT CONTACTS

International Surfing Association (ISA)	Latin Pro S.A.C.
5580 La Jolla Blvd #145	José Galvez 974 Departamento 702
La Jolla, California 92037 USA	Miraflores, Lima 18 Peru
Tel: (858) 551-8580	Tel: (511) 230-7236
Fax: (858) 551-8563	Email: Latinpro@terra.com.pe, rz@speedy.com.pe
Email: surf@isasurf.org
Website: www.isasurf.org

EVENT SITE INFORMATION

Peru is an exciting destination with 28 million residents known for their friendliness, charm and love of surfing. Almost one third of the residents reside in and around the capital city of Lima. Surfing heritage runs deep in its cultural history as archeological records have indicated that locals have been riding the waves on the surfboard shaped “caballitos de totora” or “reed boats” as far back as 1,000 B.C.!

Lima is the capital and principal hub for the 2010 Billabong ISA World Surfing Games. You will most likely arrive at Jorge Chavez International Airport only 10 kilometers from the city center.

There are many opportunities for good surf, good food and good fun in and around Lima. If you’re willing to travel a bit further you can even visit Machu Picchu, one of the Seven Wonders of the World only a 1.5 hour flight away from Lima.

Spanish is the main language spoken in Peru. The official currency is the Nuevo Sol. As of April 2010 the exchange rate with the US Dollar is 2.80 soles: 1 USD$.

The surfing will take place at “Senoritas y Caballeros” in Punta Hermosa, approximately 40 minutes, or 42 kilometers from Lima. For this reason we recommend communication with the Organizer to secure lodging.

Punta Hermosa has what many consider two of the most popular and consistent point breaks on the south shore. Both waves break from one to three meters over a rock bottom. Señoritas is a long, fun left with plenty of power that barrels on its best days. Caballeros is a well-known classic right of Lima, with super long rides that on the best days can last up to 300 meters .

WEATHER FORECAST

It will be spring during the contest so you can expect everything from cold days to warm and sunny days when the temperature can reach 24° Celsius/75° Fahrenheit. At night and in the early morning the temperature can go down to 17° Celsius/62° Fahrenheit.

SURF FORECAST

The event has been scheduled to take place in October as it is the prime month for waves in this region with wave faces averaging 1 to 3 meters and water temps between 12° and 16° degrees Celsius/53° to 60° degrees Fahrenheit. This may be a bit colder than what you are accustomed to and we therefore recommend you bring either a 3/2 millimeter suit if you are accustomed to colder water or a 4/3 millimeter suit if you surf mainly tropical beaches.

LODGING

Options for accommodations around Punta Hermosa:

Pico Alto Surf Camp – approximately USD$25/person/night includes breakfast and dinner
Telephone: + 51 1 99 418 8478
E-Mail: picoalto@picoalto.com.pe

Tio Richi – USD$25/person/night includes breakfast, lunch and dinner
Telephone: + 51 1 30 8357
E-Mail: puntasurfcamp@hotmail.com

Blusurf Peru –
Website: www.blusurfandsailperu.com
Telephone: +1(910) 616 4392
E-Mail: blusurfperu@live.com

Casa Barco – USD$25 – USD$40/person/night includes breakfast
Telephone: + 51 1 230 7081
E-Mail: casabarcopuntahermosa@gmail.com

Other options include houses and apartments close to the event. The prices vary between USD$40 and $80 per person/night and include airport transfers.
For more details, contact the Organizer via e-mail at latinpro@terra.com.pe.

GROUND TRANSPORTATION

To/From Airport:

The distance between Jorge Chavez International Airport and the contest venue in Punta Hermosa is 50 kilometers and can take between one and one and a half hours depending on traffic. The average cost by taxi is between USD$50 to USD$70. The Organizer recommends using only a certified taxi from the airport.

MEALS

All of the restaurants in and around Punta Hermosa will have meal packages available at around USD$20 for breakfast, lunch and dinner. Please contact the Organizer for more information.

EVENT SCHEDULE (Subject to change)

*Schedule is subject to change. Contact the ISA to schedule your registration appointment.

Sat, 16 October: Arrivals and Team Registration

Sun, 17 October: Arrivals and Team Registration

Mon, 18 October: Arrivals and Team Registration

Media Conference

Registration closes at 6:00pm SHARP!!!

Tue, 19 October: Managers Meeting

Judges Meeting

Parade of Nations and Opening Ceremony

Wed, 20 October: Competition Begins

Sat, 23 October: BGM

Sun, 24 October: AGM

Wed, 27 October: Finals and Closing Ceremony

INTERNATIONAL AND NATIONAL MEDIA EXPOSURE

The media exposure this contest can provide you, your NGB and your athletes is absolutely priceless. Please submit a list of key media contacts in your region to the ISA so that they may receive ISA press releases. We also ask that you forward local media coverage before and after the event to the ISA so we may use it to promote surfing worldwide. Please contact Pablo Zanocchi at pablo@isasurf.org.

TEAM SIZE

Team confirmation, payment, seeded competitor lists and all documentation must be finalized with the ISA by 18 October 2010 to participate in the 2010 Billabong ISA World Surfing Games.

Team size is as follows:

4 Open Men
2 Open Women
2 Open Longboard
Alternates, Team Officials and Team Supporters at the discretion of team management

REGISTRATION FEES

The current rate for registration is USD$175 per registrant. This rate is only available for all registration payments and documents received by the ISA prior to the close of registration. See the complete Registration Fee schedule below.
The benefits of registration include:

Access to Official ISA Pre and Post Event Communications
Invitations to Official Event Functions
Limited Insurance coverage while participating in the ISA event
Official transportation as described below:
- Lodging to/from Official Events and Meetings
- Lodging to/from Contest Venue
Participation in the Parade of Nations and Official Opening Ceremony
Access to Team discounted rates for lodging, and food and airfare, if negotiated by the host organizer
Official Event T-Shirt
Official gift bag with Rulebook, Event Program, Sticker, Poster, etc.
Access to Team Tents at Contest Venue
Water and snacks at Contest Venue

The ISA's policy is to collect registration fees for all those officially associated with each team, as well as those who desire to obtain any of the registration benefits. This includes all coaches, medical staff, translators, media, family members and friends who want VIP credentials.

REGISTRATION FEE SCHEDULE

USD$175 per registrant if fees are received by end of day on 10 October 2010.
USD$200 per registrant if fees are received between 11 and 17 October 2010.
USD$200 plus a USD$25 late fee per registrant if fees are received onsite at event on 18 October 2010. (US$ and credit cards only; no checks)

The ISA will only accept USD$ during Team Registration and throughout the duration of the contest. Please bring correct payment in USD$.

Items to note:

Registration fees will be charged to each team member, managers, coaches, translators, medical staff, media, supporters and additional parties.

All registrants must sign an Indemnity Form provided by the ISA.

A surfer competing in more than one division is required to pay a Registration Fee for each division entered.

Alternates must be identified and paid for prior to close of registration to be eligible for participation in the contest.

OUTSTANDING BALANCES

A nation will not be allowed to compete if it has any outstanding dues payable to the ISA. Contact ISA Operations Coordinator, Anne Tuite at annetuite@isasurf.org to verify outstanding account balances.

REGISTRATION REQUIREMENTS

Registration will take place during the day on the 16th, 17th and 18th of October. Please review the ISA's registration requirements.

Complete list of names of all participants. For security purposes, the ISA must receive the names and contact information of all athletes, coaches, managers, trainers, family and friends. Athletes must be listed in seeded order.
Travel & Accommodation Information, including arrival and departure dates & times and lodging.
Passports - All athletes' nationality and ages must be confirmed. Actual passport and clear copies of passports must be provided at time of registration.
Athlete Bios to be used for media purposes.
Therapeutic Use Exemption forms. These forms may be submitted via email or fax to the ISA HQ in advance of contest.
Indemnity form for each registered team member AND ALL REGISTERED PARTICIPANTS.
For Competitors Under 18yrs of age: FORM MUST BE COMPLETED AND SIGNED BY THE PARENT OR LEGAL GUARDIAN. IF A LEGAL GUARDIAN IS APPOINTED, EACH ATHLETE MUST HAVE A LETTER SIGNED BY A PARENT, SPECIFICALLY NOTING WHO THE APPOINTED GUARDIAN IS.
Code of Conduct - forms must be completed and signed.
List of team email addresses
Sand – 1.5 liters of dry sand from the beaches of your country for the Sands of the World Ceremony. Label the sand container with country and beach name.
National Flag

GENERAL INFORMATION

Representation
A competitor may only represent a country if he/she holds a passport or certified documents of citizenship declaring eligibility for a passport of that country. Once a competitor has surfed for a country in any ISA event, he/she generally may not surf for another country at future ISA sanctioned International Events. If an athlete is allowed to represent a second nation based on the conditions set forth in Paragraph b of By-Laws to rule outlined below, he/she may not change back to representing his/her original country.

Special exemptions may be considered, however, after presentation to the Executive Committee at least three (3) months prior to the start of any ISA sanctioned event. Requests for exemption will only be considered if received in writing through the affiliated NGB to the Executive Committee via the ISA office, with certified copies of all relevant documentation (passport, letters from/to National Sports Organizations or Home Affairs Offices, etc) accompanying the representation. *Please see the ISA rulebook for By-Laws.

Drug Testing
Drug Testing will follow the World Anti-Doping Agency (WADA) guidelines and will be conducted on or around the final day of competition. All finalists plus three (3) random tests will be conducted. To check on the updated list of banned substances, go to the WADA website www.wada-ama.org.

Passports & Visas
Please check with your travel agent or your Foreign Affairs Department for requirements. You can also get additional visa information by visiting www.visitperu.com

Travel Vaccines
Please contact your Foreign affairs department for further information.

Travel Insurance
Travel insurance is recommended as private hospital care, major emergency or emergency treatment (car accident, etc) can be very expensive without insurance.

PAYMENT DETAILS

IMPORTANT - A nation will not be allowed to compete if it has any outstanding dues payable to the ISA.

For Credit Card payments, pay through the ISA Store on the ISA website.

For Onsite payment, the ISA will only accept US Dollars.

For Wire transfers, please contact the ISA for details.

WE LOOK FORWARD TO SEEING YOU IN PERU!